Methodology
•Last reviewed November 11, 2025
Each CMMS platform in our comparison is evaluated against eight weighted factors. Scores are normalized on a 100-point scale. We combine first-hand product research, vendor documentation, and third-party review data to ensure comprehensive and accurate assessments.
Intuitive navigation, minimal training requirements, user adoption rates, and overall UX quality. We prioritize platforms that technicians can learn quickly.
Feature parity with desktop, offline capabilities, app store ratings, barcode scanning, photo capture, and mobile UX. Critical for field service teams.
Predictive maintenance, intelligent routing, automated scheduling, anomaly detection, and other AI features that reduce manual effort.
Average time from signup to productive use. Includes data migration, configuration, training, and deployment complexity.
Dashboard quality, report customization, analytics depth, real-time visibility, and export capabilities. Enables data-driven decisions.
Work orders, preventive maintenance, asset management, inventory, purchasing, vendor management, and other core CMMS capabilities.
ERP integration, IoT connectivity, accounting software, API depth, webhooks, and pre-built integrations that reduce manual data entry.
Published pricing, clear tier structures, no hidden fees, transparent per-user costs, and total cost of ownership clarity.
Each factor is scored on a 0-100 scale based on platform capabilities, verified user feedback, and comparative analysis. Scores are multiplied by their weights and summed to produce an overall score. For example, a platform scoring 90 on ease of use (25% weight) contributes 22.5 points to the total.
We normalize scores to account for varying data availability across platforms. When direct measurements aren't available (e.g., implementation timelines), we use comparative analysis against platforms with verified data. Our methodology prioritizes transparency—you can see the exact scoring breakdown on each vendor page.
Scoring inputs include multiple data sources to ensure comprehensive evaluation:
We prioritize measurements that reflect day-to-day technician usage and real-world adoption. Feature checklists matter less than whether technicians actually use the platform effectively. For more details, see our data sources page.
Scores are reviewed and updated quarterly based on product changes, vendor updates, pricing changes, and verified user feedback. Major vendor releases, significant feature additions, or pricing restructuring may trigger ad-hoc updates. Each vendor page indicates its last update date, and our scoring methodology remains consistent across updates to enable trend analysis.
We maintain version control of our scoring methodology to track changes over time. This ensures transparency and enables readers to understand how platforms have evolved in our rankings.